A GST return is a document that needs to be filed regularly by eligible taxpayers to furnish the details of their tax liability, purchases, and supplies for a particular tax period. There are multiple types of GST returns, each for a specific purpose.
The government has started a dedicated online platform, known as GSTN portal, for GST return filing and e-billing purposes. However, there are some third-party GST tools, such as Gen GST, that can make the return filing process easier for users.
In this guide, you will learn how to use Gen GST billing software for creating GST compliant bills and invoices and to file GST returns online.
Creating Bills and Invoices using Gen GST Application
Gen GST software is available in three formats – mobile, desktop, and cloud (online). So, you can access and use the program on any of the three platforms. Here’s how to create a GST bill or invoice via this software.
Step 1: Open the application. Click on ‘Bill’ option from the left menu on the dashboard.
Step 2: To create the setup, click on ‘Setup’ option (the last option) in the sub-menu.
Step 3: A new window opens in the main dashboard area. Click on ‘Client’ tab from the top bar. Select the client name for whom you want to create the setup.
Step 4: Now, click on the ‘Setup’ tab in the top bar. Fill in the setup details for particular client invoices. Click Save button when you are done.
Step 5: To create individual settings for services and goods, select the respective tab and update accordingly.
Step 6: Now, click on the ‘Invoice (Sales)’ option (1st option) in the left sub-menu (Bill).
Note: This is to create an invoice for a sales transaction.
Step 7: When you click the Invoice option, a new panel will open in the main window. As you can see, there are four options in the top bar – Client, Receiver, Goods, and Services.
Click on the ‘Client’ tab to choose the client name. Select the client name from the list for whom you wish you create the invoice.
Note: you can add a new client by using the option from the main menu.
Step 8: Now, click on ‘Receiver’ option from the top bar. Enter the recipient details. You can add new recipients manually on this page and also import recipient details from somewhere else. Click on Save button when you are done.
Step 9: Now, click on ‘Goods’ option from the top bar to add the details of the products for the invoice. Enter all the details, including the Bill type, Supply type, Invoice number, Memo type, Invoice type, Dealer type, discount, etc. You can add here the details of multiple items. Click save button when you are finished. There is also a ‘multiple entry’ option by which you can add the details of multiple goods at a time.
Step 10. One the details are saved, you can take a print out of the invoice. This can be treated as the GST compliant Bill of Supply for goods.
Step 11. The invoice for ‘services’ can also be generated in the same manner by visiting the ‘Services’ tab from the top bar.
The invoices for purchase transactions, e-way bill, advances, refunds, shipping bills and credit/debit notes can also be generated in the same manner as above.
GST Return Filing on Gen GST Software
Apart from creating GST invoices, another major application of Gen GST software is for filing GST returns on the common portal. Gen GST can be used for the filing of all types of GST returns, including GSTR-1, GSTR-2, GSTR-3B, GSTR-3 and so on. In this article, we will discuss the process for filing GSTR-3B using Gen GST. The process for other returns works exactly the same.
GSTR-3B Filing Procedure via Gen GST
Step 1: Open Gen GST software/ online application. Click on ‘GST Return’ option in the left sidebar. A sub-menu will open with options like GSTR-1, GSTR-2 and so on.
Step 2: Click on ‘GSTR-3B’ in the sub-menu to start filing your GSTR-3B return. A new panel will open in the main area with two options at the top – Client and Fill forms.
Click on ‘Client’ option to choose the client for whom you wish you to file a return. If you are filing for yourself, select your name or your business name.
Note: To add a new client, visit the client section in the main sidebar menu.
Step 3: After selecting the client, you can start filling the form.
Click on ‘Fill forms’ tab. A new panel will open with a sub-menu containing options like inter-state supplies, ITC eligibility, outward supplies, inward supplies, Nil rated supplies and tax payment information.
Step 4: The first tab ‘Outward supplies and Inward supplies’ will contain the details of your purchases and sales made in that particular month. You can enter here the details of each supply including the taxable amount, integrated tax, Cess, etc.
Click the save button when finished. The upload button given at the left bottom can be used to upload the supply data directly to the GST portal.
Step 5: Click on the second tab to enter the details of Interstate supplies. In the new panel that opens, click on add button to add the details of a new supply. After you finish entering the details, click on ‘Upload data’ button at the left bottom to upload the data to the online portal.
Step 6: The third tab is for ITC Eligibility where you have to provide the details of your ITC (input credit) eligibility and claim. Save the details and upload to the portal.
Step 7: Click on the next tab to furnish the details of ‘Nil Rated Supplies’ made by you in that particular tax month, including the details of GST exempt, non-GST and nil-rated GST transactions. Click the save button and upload data when you are done.
Step 8: The last tab is for the Payment of tax, where your tax liability will be calculated based on the details provided by you in the previous sections. It will show your tax liability along with interest, fine, late fee, tax paid, ITC applicable and other details. Confirm the details and upload the data to the GST portal.
A verification message will appear on the screen for successful return filing. The other GST returns can also be filed in the same manner as above.